Assistant Property Manager / Operations Coordinator
New York, NY
A well-established NYC property management company is seeking an organized and responsive Assistant Property Manager / Operations Coordinator to support a residential and mixed-use portfolio throughout New York City.
This role is ideal for someone who enjoys keeping operations organized, following through on day-to-day building matters, coordinating with vendors and residents, and supporting senior Property Managers in a fast-paced environment.
The team is looking for someone dependable, detail-oriented, professional, and comfortable handling both operational and administrative responsibilities across active buildings.
Key Responsibilities
• Support day-to-day operations across a portfolio of residential and mixed-use properties
• Coordinate with vendors, supers, residents, and building staff regarding maintenance requests and operational issues
• Assist with work orders, scheduling, follow-up, and general building coordination
• Help track violations, insurance documentation, compliance items, and building records
• Draft and distribute tenant communications, notices, and operational updates
• Support invoice processing, expense tracking, and general administrative workflow
• Maintain organized records, contracts, certificates of insurance, and property documentation
• Assist Property Managers with resident communications and ongoing operational follow-through
Ideal Background
• 1–4 years of experience in property management, residential operations, administrative coordination, or a related real estate environment
• Strong organizational skills and ability to manage multiple priorities simultaneously
• Professional communication style with strong responsiveness and follow-through
• Comfortable working in a fast-paced NYC property management environment
• Prior exposure to residential, multifamily, mixed-use, condo, or co-op properties preferred
• Proficiency in Excel and familiarity with property management software such as Yardi, AppFolio, MRI, BuildingLink, or similar platforms preferred
What This Role Offers
• Direct exposure to experienced NYC Property Managers and building operations
• Stable, team-oriented environment with long-term growth potential
• Opportunity to continue developing operational property management experience
• Diverse portfolio exposure across residential and mixed-use assets
Compensation & Benefits
• Base Salary: $70,000 – $85,000, commensurate with experience
• Overtime eligible position
• Competitive benefits package
• Long-term growth opportunity within an established NYC property management platform
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